HVAC CRM and Marketing Software
LeadLeaf gives HVAC companies a single system to answer every call, book tune ups, route emergencies, and automate maintenance agreement renewals. Starting at $99 per month with unlimited users.
Starting price: $99 per monthUnlimited users on every planVoice and chat AI, 24 hours a daySeasonal demand support built inHow LeadLeaf looks for hvac services
A real interface mockup showing how this industry uses LeadLeaf to capture leads, book jobs, and follow up automatically.
Incoming call — 7:02 PM
Heatwave — high call volume
Three challenges facing hvac services businesses
The specific problems that cost this industry leads, jobs, and revenue.
During summer peak, the office cannot keep up with incoming calls and 30 percent go to voicemail, turning into lost revenue as customers call the next contractor.
Maintenance agreement renewals are tracked manually, so renewals slip and recurring revenue is lost.
After hours emergencies go to voicemail, and customers in a no cooling emergency call the next company that answers.
How LeadLeaf solves each one
Each named feature mapped to the problem it fixes.
The AI Voice Agent answers every call 24 hours a day, qualifies leads, books tune ups, and routes emergencies to the on call technician.
Workflow automation sends maintenance agreement renewal reminders on a schedule, so renewals do not slip.
After hours calls are answered by the AI Voice Agent, which can book an appointment or route a true emergency to the on call tech.
An industry workflow example
From first inquiry through consultation booking through follow up.
A customer calls during a summer heat wave. The AI Voice Agent answers, qualifies the call as a tune up or an emergency, books a tune up online, or routes an emergency to the on call technician. The booking writes to the CRM, a confirmation text goes out, and after the job, an automated review request is sent. Maintenance agreement renewals are reminded automatically before they lapse.
Sarah Chen — Annual tune up plan
Recall and reactivation campaigns
Automated maintenance agreement renewal reminders go out before each agreement lapses, protecting recurring revenue without manual follow up.
Contact A
Win backLast visit: 90+ days ago
Reactivation offer sent
Contact B
Win backLast visit: 90+ days ago
Reactivation offer sent
Reviews and reputation
Job completed 2 days ago
After each service call, an automated review request goes out by text. Customers leave Google reviews in two taps, and you respond from one inbox.
Seasonality and scheduling
Summer peak brings a flood of calls. The AI Voice Agent handles the volume 24 hours a day, and automated campaigns target past customers for preseason tune ups.
AI Voice Agent
Handling call volume 24 hours a day during peak weeks
Key features for hvac services
The features most relevant to this industry.
HVAC Services FAQ
LeadLeaf for hvac services
Start your 14 day free trial. Unlimited users on every plan.
